For many professional users, Gmail is their preferred email service. But, a certain time, you become an addict of using your favorite service only, that doesn’t necessarily make emailing a fun. Sorting emails in your inbox, replying to some messages, and creating new communications can get hectic sometimes, especially if you deal a big number of emails each day.
Luckily, like a majestic unicorn hiding at the edge of the woods, there are various Gmail secrets to experiment that can completely change your world. If you’re ready to take your Gmail to the next level, here are 5 Hidden Gmail productivity hacks that will make you feel like a tech savvy.
1. Undo Send
At some point, everyone commits a mistake by sending an email they wish they hadn’t. It may be that you accidentally the send button down the message. Or possibly you wrote some message that wasn’t relevant to that person, and you’d like to get it back before the recipient sees.
Luckily, Gmail has this roll back option too. There’s an Undo Send option that can stop a message from reaching the person’s inbox if you take action within the specific time slot. But before, you have to turn on the feature before you can use it, so stop what you are doing and learn this new feature with Gmail support number
2. Custom Shortcuts
Everyone loves riding shortcuts! They can be excellent time savers, helping you get more work in a limited time window. But, sometimes, your application may not allow those preset shortcut for your favorite actions, and Gmail’s no exception here. But still, the brains behind the service have your needs in mind, and so Gmail added a range of custom shortcuts. Now, the power to work more efficiently is absolutely in your hands.
Enable this feature here as Settings > Labs > Custom Keyboard Shortcuts to get started.
3. Alias-Based Filtering
Some people get surprised after knowing the fact that your Gmail address can actually function equivalent to multiple emails, all directed to the same inbox. Gmail allows you to create such aliases that can help you sort your messages as soon as they land your inbox.
For example, let’s say your name was John Doe, and your primary email address is firstname.lastname@example.org, so you can create aliases using the plus sign and keyword helping you to direct messages into specific folders. For example, email@example.com can be an alias that redirects into a different folder, separating your professional messages from the rest list. Likewise, you can make many other handy aliases using “+newsletters” or “+shop” to separate out newsletters feed and shopping notifications into their own folders by using a filter.
4. Canned Responses
If you are in habit of using certain replies or phrases over and again, then you would benefit from Gmail’s Canned Responses feature. This features saved responses for your particular Gmail address which can be accessed later, keeping you from having to retyping the text.
5. Connect Emails to Tasks
Sometimes, emails do require actions and when that happens, it’s nice to have a direct way to connect the message to a to-do list. Here Gmail links an email with a Google Task activity, creating a convenient list that sits at the bottom of your screen.
6. Consolidate Your Email
Most people aren’t running around with one Gmail account id only. Normally, users have at least two, one personal and one professional, though some people may have more than two. Gmail gives you a way to redirect all of your emails into a single window, where you can easily monitor everything from just one place while you can respond messages using any of your emails.