You can send emails (messages) and attachments with confidential mode to secure your sensitive information. You can set limits on what your email recipient can do with your email, like as you can set an expiration date, demanding a passcode, or deleting options to forward somewhere. When you send your email, your email recipient will get a notification about the restrictions you’ve selected.
Note: These limitations help prevent your recipients from accidentally sharing your confidential email, but a malicious recipient or recipients with malicious software programs might still be able to copy your emails or attachments.
Send emails & attachments confidentially
Note: Confidential mode isn’t available in ordinary Gmail account. If you’re using Google email with a work or your school account, contact your admin to make assured you can use it on confidential mode.
- Sign in Gmail on your computer.
- Click at Compose tab.
In the bottom right corner of the window, click to turn on confidential mode.
Tip: If you’ve by now turned on confidential mode for an email, visit the bottom of the email message, and then click at Edit button.
Now set an expiration date and password. These settings impact both the email text and any other attachments.
If you select “No emails passcode,” recipients using the Google email app will be able to open it directly. Receivers who don’t use Gmail will get emailed with a passcode.
If you select “SMS passcode,” receiver will get a passcode by text email. Make sure you enter the recipient’s phone number, not your own.
- Now click at Save.
How to remove access
You can stop your receiver from opening the email before the termination date.
- Sign in Gmail on your pc.
- On the left corner, click at Sent button.
- Open the confidential message.
- Click Remove access button.
Opening an email sent with confidential mode
If the email sender used confidential mode to send the email through Gmail:
You can easily view the email and attachments until the expiration date or until the email sender delete the access.
Options like as copy, paste, download, print, and forward the email text and attachments will be disabled.
You may have to enter a passcode to open the email.