Have you ever mistakenly sent a wrong email to someone that you wished to save for the rest of time as a draft? Perhaps you may have run out of storage space on your drive entirely and now paying actual money for more space. If so happens to you, you’re not alone, you just need to follow some major Gmail guidance.
The first step to mastering Gmail is admitting you’re not at all great at Gmail. These six Gmailing tips will guide you regarding the ins and outs of un-sending messages, personalizing your account, staying in the loop for getting latest updates, and more. You will be making Best out of Gmail before you know it.
Save some valuable space
There are two categories of users in this world, those with zero un-read messages in their inbox and those with thousands. And in case you are a part of some group, you will also look for ways of making space for future emails. Okay, let’s not get dramatic. Decluttering that mess might seem uneasy but it’s possible, we promise.
Search and delete
Gmail search allows you to locate and delete messages by sender, file size, attachments, YouTube videos, or other links and filter your messages specifically. You just need to type a simple command into the search bar followed by the keywords you’re looking. Let’s say “from:mashable” and Gmail will quickly locate all related emails for you to review and potentially delete.
Enable ‘Undo Send’
Gmail’s potentially life-saving “Undo Send” feature was introduced in 2015 so you’ve been feeling relaxed after knowing this update. To enable this, simply click on settings in the upper right-hand corner of your Gmail account. As soon as you tick “Enable Undo Send.” You’re then provided with an option to set a “send cancellation period” of either 5, 10, 20 or 30 seconds. Choose to time accordingly as per your Gmail activity.
Organize your inbox
Are you an email stock lover who always refuses to delete messages? That’s perfectly okay, but if you’re going to keep thousands of emails you need to organize them also to make things less messy. Labels and categories are the ways to help you out, each serving different purposes. Here’s the full detail on Gmail features at Gmail customer care number
Labels are a bit like folders, but the good feature is you can add multiple labels to a single email. To create a new label for a particular email, click the label tab next to the “More” option above the message. Once new labels are ready to be used, they all will be listed in the left-hand side menu of your account where you can readily edit and color-code them for extra customization.
This option let you separate your emails into different categories before you open Gmail Inbox. These will sort your emails based on topics like “Social” or “Promotions,” so that not every message gets piled up on the homepage. To enable this option, select Settings and then Inbox and select “Default” inbox type and choose other categories you want to use but remember you should have less than 250,000 emails in your inbox for it to work.
Personalize your account
While you’re continuously working on Gmail for hours you never think it would better reflect your personality? Email is boring as hell, so for the sake of tired and stressed eyes, you need to make mailing experience beautiful. In the email world a yellow star generally denotes an important message, but by utilizing the stars and symbols Gmail offers, you can choose shapes to organize emails into groups.
Anyone who’s ever been enjoying a themed party knows themes are always a blast, and in this case, they have the power to transform a dull format to an enjoyable one.
Reclaim your time
No one wants to spend their whole day navigating Gmail, so here are some time-saving tips that will let users give some of their hours to social circles.
Send personalized mass emails
Nobody in today’s time has got plenty time to individually personalize the exact same email for multiple people. Thanks to this new extension called Mail Merge for Gmail which allows you to send personalized emails to a mass group of recipients at one time.
Schedule emails like a magician
Another great thing about Mail Merge is it has a built-in scheduler that permits you to send emails as per specified date and time format.